# License Management For Organizations

Depending on the size of your team, we recommend two different ways to manage multiple licenses and user access.

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### Shared Account Method <a href="#h_4044db66b7" id="h_4044db66b7"></a>

Using one set of login credentials for your entire team is the simplest solution. This is ideal for smaller, trusted teams who need to keep billing, galleries, and analytics in a single centralized location.

#### How It Works <a href="#h_b9cd60d5af" id="h_b9cd60d5af"></a>

* **Login**: All teammates use the same email address and password to sign into the online dashboard and the HALO app.
* **Access**: Every user has full access to the account, including billing and subscription management.
* **Analytics**: All event data and galleries are stored in one place.

#### **Best Practices:**

* Only use this method if you trust everyone with access to the account's billing information.
* Consider disabling on-device editing in your account settings to prevent teammates from accidentally changing your event configurations from the iPad.

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### Separate Accounts Method (Sub-Accounts)

For larger organizations or those with high-volume activations, using separate accounts for each team member is the most secure option. This allows you to take advantage of multi-license pricing while restricting access to sensitive information.

#### How it Works:

* **Main Account**: Acts as the "billing owner." This account pays for all licenses but is not used to run events.
* **Sub-Accounts**: Each team member or location creates their own verified Simple Booth account. The Main Account then "assigns" a license to these sub-accounts.

#### Benefits:

* **Security**: Prevents teammates from seeing or changing billing and credit card info.
* **Organization**: Prevents a license from being "stolen" by another device and ensures users only see the events assigned to them.
* **Customization**: You can use location-based emails (e.g., *<chicago@yourbrand.com>*) for better tracking.

#### Managing Settings for Sub-Accounts

When using separate accounts, you have two options for how events are managed:

{% tabs %}
{% tab title="Option 1: Sub-Accounts Manage Themselves" %}
You assign a license to the teammate, and they create their own presets and galleries.

* **Pros**: Teammates have full autonomy.
* **Cons**: Analytics and galleries are hosted on the sub-account. The Main Account holder cannot see this data unless the sub-account shares it back.
  {% endtab %}

{% tab title="Option 2: Main Account Manages All Settings" %}
The Main Account holder creates the presets and "shares" them with the sub-accounts.

* **Pros**: You maintain total control over branding and settings. All analytics and galleries remain on your Main Account for easy reporting.
* **Cons**: If a teammate needs a last-minute change, you must either grant them "Edit Access" or make the change yourself from the Main Account.
  {% endtab %}
  {% endtabs %}


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